Compliance, simplified.Mobile-first onboarding that gets your workforce verified and ready to work — before day one.
I-9, E‑Verify, and everything in between — finished in minutes, audit-ready for years.
It starts with a text
Veridia texts (or emails) each new hire a personal link — and a guided, mobile-first onboarding experience takes it from there, end to end.
veridiaonboarding.comMobile-first experience
No app to install, no laptop required — the entire flow is built for the phone already in their pocket.
Identity verification
Government-ID authentication with a live selfie match confirms every hire is who they say they are.
English & Spanish
Fully localized end to end, so every new hire onboards in the language they're most confident in.
Digital I-9 & E‑Verify
Section 1, Section 2, and E‑Verify cases — completed digitally, integrated, and audit-ready.
Company documents
Handbooks, policies, W-4s, and your custom forms — reviewed and e-signed in the same flow.
Everything else
Background consent, payment details, and whatever your onboarding needs — one flow, one record.
Verify Section 2 the way that fits each new hire
Remote, in-person, or virtual — every path produces the same complete, audit-ready I-9.
Remote, self-service
New hires complete Section 1 and upload their documents from their own phone — guided at every step, in their preferred language.
In-person review
When you need eyes on the originals, route Section 2 to a manager or an authorized representative near the new hire.
Virtual document review
Live video verification under the DHS alternative procedure for E‑Verify employers — no shipping IDs, no waiting.
Know exactly who you're hiring
Veridia authenticates government-issued identity documents and confirms they belong to the person onboarding — using AI document checks and a live selfie.
Global document coverage
Authenticate 2,500+ identity document types across 140+ countries — passports, driver's licenses, national IDs, and work permits — with AI that flags tampering and forgery in seconds.
Live selfie match
A quick selfie with liveness detection confirms the document belongs to the real person on camera — stopping identity fraud before day one, for remote and in-person new hires alike.
ways to get a Form I-9 wrong. Veridia catches them before you submit.
Compliance depth, not a checkbox
Purpose-built for the regulations your team is accountable for.
Form I-9
Validated Section 1 and Section 2 with built-in error-proofing, document lists, and a complete audit trail on every record.
E‑Verify
Cases created automatically from the I-9, with live status tracking and clear next steps on every result.
Audit trail & reporting
A complete, timestamped history of every I-9 and E‑Verify action — exportable the moment an audit notice arrives.
Reverification & retention
Automatic reverification reminders and policy-driven retention, so expiring documents never slip through.
What could I-9 mistakes cost?
Estimate your exposure on paper I-9s.
Veridia keeps every I-9 complete, timestamped, and audit-ready.
See how it worksIllustrative estimate based on a 65% paper-I-9 error rate and a $1,575 average penalty per substantive violation (within the 2025–26 ICE range of $288–$2,861), plus ~1.5 hours saved per hire across the I-9, W-4, E‑Verify, and company documents. Not legal or financial advice.
Built to fit your HR stack
One verified employee record, designed to sync across payroll and your HRIS over API — no double entry, no data drift.
Available todayQuestions & Answers
How long does onboarding take with Veridia?
Most new hires reach first-day ready in under ten minutes — completing paperwork, verifying their identity, and e-signing Section 1 of the I-9 in a single guided flow, on any device, in their preferred language.
Is electronic I-9 software compliant with federal requirements?
Veridia supports remote, in-person, and DHS virtual Section 2 verification, creates E‑Verify cases automatically, and keeps a complete, timestamped audit trail with retention rules built in. Note that the government does not certify any commercial I-9 software — compliance depends on using it correctly, which Veridia is built to guide at every step.
How does remote I-9 verification work?
Under the DHS alternative procedure, E‑Verify employers in good standing can examine documents over live video instead of in person. Veridia runs that flow end to end — or routes Section 2 to a manager or an authorized representative near the new hire when you prefer.
How does identity verification work?
Veridia authenticates 2,500+ government document types across 140+ countries, then confirms the document belongs to the person through a live selfie with liveness detection.
Which states require E‑Verify?
A growing number of states mandate E‑Verify for some or all employers, and the list changes regularly. Veridia builds E‑Verify into onboarding so you can meet state and federal requirements wherever you hire — a specialist can confirm what applies to you on a demo.
How long do I have to keep I-9 records?
Federal rules require keeping each Form I-9 for three years after the date of hire or one year after employment ends, whichever is later. Veridia stores every record with policy-driven retention and automatic reverification reminders, so nothing expires unnoticed.
Can different locations run different onboarding flows?
Yes. Configure location- or role-specific flows, documents, and approvers while keeping one consistent, audit-ready record across the organization.
Transform your employee onboarding
Book a 30-minute demo to see how Veridia turns onboarding into a seamless digital experience.
Pick a time that works for you — Google Calendar confirms the invite with your name and work email.
Pick a timeCan't find a time? Email discover@veridia.tech.